Financial Management – Ndlambe Municipality

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Fax No: 046 624 2727
E-mail: mklaas@ndlambe.gov.za[/fusion_person][/fusion_builder_column][fusion_builder_column type=”1_2″ layout=”1_2″ spacing=”” center_content=”no” link=”” target=”_self” min_height=”” hide_on_mobile=”small-visibility,medium-visibility,large-visibility” class=”” id=”” hover_type=”none” border_size=”0″ border_color=”” border_style=”solid” border_position=”all” box_shadow=”no” box_shadow_blur=”0″ box_shadow_spread=”0″ box_shadow_color=”” box_shadow_style=”” background_type=”single” gradient_start_position=”0″ gradient_end_position=”100″ gradient_type=”linear” radial_direction=”center center” linear_angle=”180″ background_color=”” background_image=”” background_image_id=”” background_position=”left top” background_repeat=”no-repeat” background_blend_mode=”none” animation_type=”” animation_direction=”left” animation_speed=”0.3″ animation_offset=”” filter_type=”regular” filter_hue=”0″ filter_saturation=”100″ filter_brightness=”100″ filter_contrast=”100″ filter_invert=”0″ filter_sepia=”0″ 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Objectives

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The objectives of the finance directorate are as follows:

To revise and complete the entire Municipality’s asset register to be GRAP Compliant (Generally Recognised Accounting Practice) over a period of one year.
Ndlambe is able to raise sufficient revenue (internal and external sources) and manage the assets to meet their responsibilities in terms of service delivery incorporating both capital and operational costs.
An updated (contemporary) financial system of Ndlambe is optimally used by competent staff.
To maintain Finance assets.
To improve communication of the budget process.
Households living below the poverty line (R 800 per month), as well as vulnerable groups, have improved access to all required basic services, health facilities and social/ work creating programs.
Develop the Supply Chain Management System to be in line with the SCM policy and meet the requirements of good practice.
To ensure financial resources are utilised in an economical, efficient and effective manner.
Develop the capacity of the Budget and Treasury Office (BTO) to meet the requirements of credible financial management.
To ensure that all revenue is collected on a monthly basis to cover the operating expenditure of the municipality on a daily basis.
To ensure all indigents have access to free basic services.
To ensure an effective customer care service to all residents.

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Performance Indicators

To meet our objectives the following indicators were set that we needed to achieve:

Percentage of progress made towards maintenance and rehabilitation of Asset register including all Finance Leases, Operating Leases, Infrastructure Assets and municipal and Investment properties.
New asset acquisitions are recorded/captured on a monthly basis.
The existence of all assets is verified half yearly.
All assets acquired are bar coded and insured on a monthly basis.
Percentage increase in the possible local revenue base.
100% spending of FMG and MSIG funds.
Increase in % of equitable share based on more accurate statistics in terms of the DORA.
Percentage decrease in non payment.
Percentage of elements of financial system utilized.
Increased in number of staff trained to effectively use the financial system.
Increase in number of useful reports generated for planning and monitoring purposes.
Increase in the investments of maintenance / upgrade of financial system.
Number of reports that meet the legal requirements at the right time.
Percentage of improved cash flow by reducing expenditure to match actual cash on hand.
Number of Finance assets assessed and ensuring that they are utilized economically.
Relevant advertisements and loud hailing are done within the legislated time frames.
Increase in number of households benefiting from poverty alleviation programs.
Fully operational computerised SCM system in line with SCM Policy and MFMA implemented.
Income and expenditure reports are provided on a monthly basis to offices and directorates for them to do budget control.
Infrastructure investment plan is developed for development priorities in the IDP.
BTO is established in line with treasury guidelines (structure).
Relevant officials are trained to ensure that they are able to contribute to the financial management system (treasury departments and departmental managers).
A process plan in place to ensure all new buildings, additions to buildings, re-zoning of properties, sub-divisions and consolidations are forwarded to the finance directorate on a monthly basis for billing and valuation purposes.
All residents who do not have the financial means to pay for basic services in terms of the indigent policy are registered.
A complaint register to reduce number of complaints from residents resulting from system errors is developed.
Increase in response time and resolution of complaints to be within 7 days of receipt.

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